Request for various OPCC policies and documentation.
Reference: 19018
Date Added: Dydd Gwener, 24 Ionawr 2020
Category:
Disclosure Details
Question
1) please can you send me a copy of the current subject access request acknowledgment AND response letter that you use
2) a copy of the last 5 dpias completed
3) a copy of any internal mandatory information governance training that you give to staff which was written in the last 2 years including presentation slides and videos and any other media
4) a copy of any instructions given to staff members to reduce data security breaches, for example double checking work
5) a copy of any policies implemented in the last 2 years within the organisation to help reduce the environmental impact that the organisation has?
6) please can I have a copy of the risk rating that you use to evaluate data security incidents?
Answer
Two duties are placed on public authorities under Section 1 of the Freedom of Information Act 2000 (FOIA). Notwithstanding applicable exemptions, the first duty at, Section 1(1) (a), is to confirm or deny whether the information specified in a request is held. The second duty at, Section1 (1) (b), is to disclose information that has been confirmed as being held. Under the provisions of those sections of the FOIA, we can confirm that the information you seek is partly held by the Office of the Police and Crime Commissioner for Gwent. Please find responses below.
1) please can you send me a copy of the current subject access request acknowledgment AND response letter that you use
No information held - We do not use a template for acknowledgements or response letters.
2) a copy of the last 5 dpias completed
No information held - No dpias completed.
3) a copy of any internal mandatory information governance training that you give to staff which was written in the last 2 years including presentation slides and videos and any other media
No information held - Web based information governance training was provided by an external provider during 2018 and 2019.
4) a copy of any instructions given to staff members to reduce data security breaches, for example double checking work
No information held
5) a copy of any policies implemented in the last 2 years within the organisation to help reduce the environmental impact that the organisation has?
No information held
6) please can I have a copy of the risk rating that you use to evaluate data security incidents?
Information held - Please see attached.
The Freedom of Information Act is a public disclosure regime, not a private regime. Any information disclosed under the Act is thereafter deemed to be in the public domain, and therefore freely available to the general public and will be published on the OPCC website.
I hope this information is satisfactory to your request however, should you feel dissatisfied with this response or the way in which your request was handled, information on the Office of the Police and Crime Commissioner for Gwent FOI Appeals Procedure can be found on our website: www.gwent.pcc.police.uk/en/transparency/know-your-rights/your-information-rights/freedom-of-information/appeals-process/