13 March 2025

Agenda

1.   Appoint Chair

2.   Appoint Vice Chair

3.   Apologies for Absence

4.   Declarations of Interest

5.   Minutes and Actions from the November 26th and January 30th 2025 meetings -Chair

6.   The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed to be exempt from publication under Section 7.

7.   To Discuss New Risks and Changes to Risk Ratings - Change Management Manager

8.   Risk Deep Dive - Culture with Gwent Police 

9.   Update and Evidential Storage Action Plan - Evidential Storage Lead

10.   The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed not to be exempt from publication under Section 7

11.    Internal Audit – TIAA

Detailed Audit Reports Requiring Discussion and Observations on any Systemic risks / issues arising

 Circulated Detailed Reports - (Reasonable/Substantial Assurance):

  • Review of Payroll  – (Substantial Assurance)
  • Gwent Follow Up Review 
  • Review of Uniform Stores - (Reasonable Assurance)
  • Review of Whistleblowing - (Substantial Assurance)
  • Review of Estates Management - (Reasonable Assurance)

12.Internal Audit Torfaen County Borough Council (TCBC)- Chief Finance Officer – (Chief Constable)

For information - (No or Limited Assurance)- None

Circulated Detailed Reports – Moderate to Full Assurance

  • Review of Application Management and Development (AMD Services - (Full Assurance)

13.    External Audit  - Audit Wales

14.    Outstanding Audit Inspection Recommendations - (Chief Finance Officer (Chief Constable)

15.   Financial Performance Report Quarter Three 24/25   1 - (Chief Finance Officer (Chief  Constable)

16.   Verbal Update on Estate Strategy - (Chief Finance Officer (Office of Police and Crime Commissioner)

17.   Capital Strategy - (Chief Finance Officer (Office of Police and Crime Commissioner)

18.   Budget Setting Update Presentation - (Chief Finance Officer (Office of Police and Crime Commissioner)

19.   Update on Accounts Lessons Learned Action Plan  -  (Chief Finance Officer ( Chief Constable)

20.  Lunch

21.  Data Protection Annual Report 2023/24 OPCC 1  - (Chief Executive)

22.  Manual of Corporate Governance Annual Review including a review of JAC Terms of Reference - (Chief Executive) 

23.  Final JAC Annual Report - (Chair)

24.  JAC Self-Assessment Action Plan - (Chair)

25. Any feedback of relevance to JAC for inclusion under 'Relevant Reports from Other Organisations

26.  Any Other Business:

  • To discuss 2026 meeting dates
  • To Discuss Deep Dives for March onwards

27. To identify any risks, training requirements or ethical matters arising from this meeting