10th July 2025
Agenda
Introductions and Preliminary Matters
1. Apologies for absence - Chair
2. Declarations of Interest - Chair
3. Minutes and Actions from the March 13th 2025 meeting.- Chair
4. The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed to be exempt from publication under Section 7.
Risk Management
5. To Discuss New Risks and Changes to Risk Ratings - Assistant Chief Constable – Organisation/Change Management Manager
6. The information contained in the report(s) below has been deemed not to be subject to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed not to be exempt from publication under Section 7
7. Risk Management Strategy - Assistant Chief Constable – Organisation/Change Management Manager
8. The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed to be exempt from publication under Section 7.
9. Evidential Storage Action Plan Update - Supt/Criminal Justice
10. The information contained in the report(s) below has been deemed not to be subject to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed not to be exempt from publication under Section 7
Internal Audit
11. Internal Audit – TIAA
Detailed Reports Requiring Discussion and Observations on any Systemic risks / issues arising (Limited/No Assurance):
- Contract Management - Limited Assurance
Circulated Detailed Reports – Reasonable to Substantial Assurance
- Assurance Review of Sustainability
Reasonable Assurance – Gwent
Circulated 12.03.2025
- Assurance Review of Capital Programme
Substantial Assurance –
Circulated 18.03.2025
- Assurance Review of Occupational Health – Referral Process and Cost
Substantial Assurance –
Circulated 18.03.2025
- Assurance Review of Creditors
Substantial Assurance
Circulated 18.03.2025
- Assurance Review of Estates Management Strategy
Reasonable Assurance – Circulated 02.04.2025
- Assurance Review of ICT Data Protection
Reasonable Assurance – Gwent
Circulated 15.04.2025
- Assurance Review of General Ledger
Substantial Assurance
Circulated 01.05.2025
- Assurance Review of HR Management Skills Map and Planning
Reasonable Assurance
Circulated 20.05.2025
- Follow Up Review
Circulated 19.06.2025
12. Internal Audit
Torfaen County Borough Council
Chief Finance Officer – (CC)
Detailed Audit Reports Requiring Discussion and Observations on any Systemic risks / issues arising
(No or Limited Assurance):
None
13 Outstanding Audit Inspection Recommendations - Chief Finance Officer – (Chief Constable)
14. External Audi
Audit Wales
- Verbal Update Report
- Audit Plan
Annual Report and Accounts
15. Draft Statement of Accounts
Chief Finance Officer (Office of the Police and Crime Commissioner)/Chief Finance Officer (Chief Constable)
16. Draft Joint Annual Governance Statement
Chief Finance Officer (Office of the Police and Crime Commissioner
17. Lunch
The information contained in the report below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed to be exempt from publication under Section 7.
18. Update on Force Management Statement - Change Management Manager/Chief Inspector, Head of Governance and Assurance
The information contained in the report(s) below has been deemed not to be subject to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed not to be exempt from publication under Section 7
19 Draft OPCC Business Interest Policy and Procedure - Head of Assurance and Compliance/Chief Executive
Financial Performance and Planning
20. Financial Performance Report Quarter Four 2024/25 1 - Chief Finance Officer – (Chief Constable)
21. Medium Term Financial Plan Chief Finance Officer 1 – (Chief Constable)
22. Update on funding of 13,000 additional officers -Verbal
Committee Business
23. ToR compliance, self assessment results and proposed self-assessment action plan for the coming year
Chair
24. Any feedback of relevance to JAC for inclusion under 'Relevant Reports from Other Organisations’
25. Any Other Business:
26. To identify any risks, training requirements or ethical matters arising