A record is defined as “information created, received, and maintained as evidence and information by an organisation or person, in pursuance of legal obligations or in the transaction of business.” (BS ISO 15489: 2001).
The Lord Chancellor’s Code of Practice on the Management of Records (the Code) is intended to support the objectives of the Freedom of Information Act 2000 by outlining the practices which should be followed by public bodies in relation to the creating, keeping, managing and disposal of their records. The Office of the Police and Crime Commissioner for Gwent understands that records are a valuable organisational resource and that accurate records provide evidence of past actions, decision making, audit trails and accountability and has produced both a Records Management Policy and Retention Schedule to ensure records management practices that are in place are compliant with the Code. These polices also comply with other legislation, including the Data Protection Act 2018 and the General Data Protection Regulation.
The Office of the Police and Crime Commissioner for Gwent also holds information which relates to the statutory functions of the former Gwent Police Authority.