Request for the PCC business diary from 1st April 2020 to 31st March 2021.

Reference: 21021

Date Added: Monday, September 6, 2021

Category: Miscellaneous

Disclosure Details

Thank you for your recent request under the Freedom of Information Act (FOIA) 2000.

You have requested the following information:

I would like to see the business diary of the commissioner for the period April 1st 2020-March 31st 2021. I would like information on the meetings and engagements the commissioner has had. I understand that some entries may need to be redacted for confidentiality reasons.    The information I require is:


*Length of time

* Meeting attendees

* Meeting subject


Refusal Notice - 21021

Although I can confirm we hold this information it will not be possible to answer your request without exceeding the appropriate cost threshold, this is because retrieving and extracting the information within the scope of your request would involve reviewing the agendas and minutes of many of the meetings to ascertain who was in attendance and to determine the subjects discussed, as one meeting may involve discussions on multiple subjects. Section 12 of the FOIA makes provision for public authorities to refuse requests for information where the cost of dealing with them would exceed the appropriate limit which is set at £450, calculated at £25 per hour (i.e. 18 hours).  Based on the fact there are 12 calendar months (at least 20 working days a month or more if the Commissioner has attended weekend engagements) and allowing 16 minutes (2 minutes per hour of the calendar) per calendar day to review, it is estimated that it will take more than 18 hours (20 days x 16 mins = 320 mins (5hours and 20minutes) x 12 totalling around 64 hours and £1,600; therefore we are unable to answer this question and the exemption stated above is engaged.

Section 16 of the FOIA places a duty on public authorities to provide advice and assistance to requesters so that their request falls within the cost limit.  The Office of the Police and Crime Commissioner may be able to provide information within the scope of your request if you reduce or refine your request to bring the cost of compliance under the limit, for example you may wish to consider requesting the meeting times and the subject without the attendees or reduce the timeframe that you are looking for the information over.   Please contact me if you would like to refine your request or  require advice on doing so.

Please note that if a revised request is received from you, it will be treated as a new request under the FOIA and the 20 working day timeframe for a response to be provided will start again. 

The Freedom of Information Act is a public disclosure regime, not a private regime. Any information disclosed under the Act is thereafter deemed to be in the public domain, and therefore freely available to the general public and will be published on the OPCC website.

I hope this information is satisfactory to your request however, should you feel dissatisfied with this response or the way in which your request was handled, information on the Office of the Police and Crime Commissioner for Gwent FOI Appeals Procedure can be found on our website: