4th March 2019

Agenda

1.  Apologies for absence

2.  Declarations of Interest

3.  Appointment of Chair
     Chief Finance Officer

4.  Appointment of Vice Chair
     Chief Finance Officer

5.  Minutes and Actions from the Meeting on the 13th December 2018

6.  External Audit
     WAO

      a) Update Report

      b) Audit Plan

7.  Internal Audit
     TIAA

     a) Update Report

       Detailed Reports Requiring Discussion (Limited/No Assurance):

  • Creditors (Limited Assurance)

      Circulated Detailed Reports:

  • Business Continuity (Reasonable Assurance)
  • Expenses and Additional Payments (Reasonable Assurance)
  • Fixed Assets (Substantial Assurance)
  • GDPR Review - Part 2 (Reasonable Assurance)
  • Budgetary Control (Reasonable Assurance)
  • Pensions (Reasonable Assurance)
  • Finance and Resource System Implementation (Reasonable Assurance)

8.   Internal Audit
      Torfaen County Borough Council
      Assistant Chief Officer, Resources

      a) Detailed Audit Reports

     Detailed Reports Requiring Discussion (Limited/No Assurance):

  • None

     Circulated Detailed Reports:

  • Cybersecurity (Moderate Assurance)
  • Identity and Access Management (Moderate Assurance)

9.   Outstanding Audit Inspection Recommendations Appendix 1  2  3a  3b
      Assistant Chief Officer, Resources

10.Annual Audit Enquiries Letter
      Chief Finance Officer

11.2017/18 Closure of Accounts Lessons Learned Action Plan
      Assistant Chief Officer, Resources

12. Budget Setting 2018/19 - Oral Update
      Chief Finance Officer

13. PCC's Capital Strategy
      Chief Finance Officer

14. Asset Management Strategy  Appendix
      Assistant Chief Officer, Resources

15. Annual Review of the Manual of Corporate Governance

  • Including JAC Terms of Reference Annual Review

      Chief Executive

16. Draft Joint Annual Governance Statement    Appendix
      Chief Finance Officer/Assistant Chief Officer, Resources

17. Draft JAC Annual Report   Appendix
      Head of Assurance and Compliance

18. JAC Training Day Notes
      Vice Chair

19. JAC Self Assessment Form Comparison
      Chair

20. JAC Self-Assessment Action Plan
      Chair

21. The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act 1998 and the Office of the Police and Crime Commissioner for Gwent's public interest test and is deemed to be exempt from publication under section 7.

22. To monitor the Joint Strategic Risk Register
      Assistant Chief Officer, Resources/Chief Finance Officer

23. Disaster Recovery Update
      Assistant Chief Officer, Resources

24.  Any Relevant Reports from Other Organisations that Should be Brought to the Attention of the Joint Audit Committee

25. Any Other Business

      a) Agree Deep Dives for 2019/20
      b) Confirmation of change in JAC date 2019/20

  •        Thursday 30th May 2019 to Monday 3rd June 2019

26. To identify any risks arising from this meeting