11 Rhagfyr

 

Agenda

 

1.  Apologies for absence

2.  Declarations of Interest

3.  Welcome Head of Finance

4.  Minutes and Actions from the Meeting on the 12th September 2019

5.  The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime      Commissioner for Gwent’s public interest test and is deemed to be exempt from publication under Section 7.

6.   Joint Strategic Risk Register 

7.   Police Headquarters

      a) Design Fly Through

      b) Financial Assurance Report

8.   Disaster Recovery Update 

9.   OPCC Business Management Solution - Decommissioning Report

10. The information contained in the report(s) below has been deemed not to be subject to the requirements of the Freedom of Information Act 2000, Data Protection Act and the Office of the Police and Crime Commissioner for Gwent’s public interest test and is deemed to be exempt from publication under Section 7.

11.  External Audit 
       WAO

       a) Update Report

       b) Project Brief - Value for Money Conclusion - Police Collaboration in Wales

       c) Draft Project Brief SRS follow up review

       d) Management Letter

       e) Annual Audit Letter

12.  Internal Audit 
       TIAA

       a) Update Report

Detailed Reports Requiring Discussion (Limited/No Assurance):

  • Vicitms Hub - Limited Assurance

Circulated Detailed Reports:

  • Assurance Review of Governance Assurance Framework (Reasonable Assurance)
  • Assurance Review of Risk Management – Mitigating Controls (Reasonable Assurance)
  • Compliance Review of Fleet Management, Repairs and Maintenance  – (Substantial Assurance)
  • Compliance Review of New HQ Contract Management – Part 1 - (Substantial Assurance)
  • Review of HR Management – Absence Management  – (Reasonable Assurance)
  • Gwent Police Interim Follow Up Review
  • Assurance Review of Fixed Assets - (Substantial Assurance)
  • Gwent Police Follow Up Review – Fleet Management Single System

      b) Draft Annual Audit Plan   

13. Internal Audit
      Torfaen County Borough Council

      Assistant Chief Officer, Resources

     a) Quarterly Update Report on progress from TCBC

     b)  Detailed Audit Reports

      There were no detailed reports requiring discussion with (Limited/No Assurance)

      Circulated Detailed Reports:

  • SRS Firewall Report (Substantial Assurance)

14.  Presentation on the Management and Delivery of Services by Shared Resource Services
       SRS Manager

15.  Outstanding Audit Inspection Recommendations1  2  3  
       Assistant Chief Officer, Resources

16.  2018/19 Closure of Accounts Lessions Learned Action Plan 
       Assistant Chief Officer, Resources

17. Financial Performance Report (including Creditors and Debtors) - to include No PO No Pay update report1   2
       Assistant Chief Officer, Resources

18.  Update on Finance structure and outcome of changes and future plans 
       Assistant Chief Officer, Resources

19.  MTFP 2020/21 – 2024/251 3  
       Chief Finance Officer

20.  Treasury Management Six Month Update Report1  2  3  
       Chief Finance Officer

21.  Treasury Management Strategy 2020/21  2  
       Chief Finance Officer

22.  Approval of the Amended JAC Terms of Reference
       Chief Executive

23.  JAC Self-Assessment Action Plan
       Chair

24.  Amendment to the Manual of Corporate Governance
       Chief Executive 

25.  Verbal Progress Update on 2 Year Financial Excellence in Policing Programme 
       Assistant Chief Officer, Resources

26.  Any Relevant Reports from Other Organisations that Should be Brought to the Attention of the Joint Audit Committee

       a) Update on Financial Management Code

       b) Update on Review of Local Audit in England

27.  Any Other Business

      a) To confirm the dates of the JAC for 2020

      b) To confirm all Wales JAC training date

21.  To identify any risks arising from this meeting

Rhannu hyn: