10th June 2015


1. Apologies for absence

2. Declarations of Interests

3. Internal Audit Annual Report

Detailed Reports Requiring Discussion (Limited or No Assurance):

  • Procurement - Single Tender Actions (Limited Assurance)
  • Procurement Process (Limited Assurance)
  • Wales Interpretation and Translation Services (No Assurance)
  • Management of Seized Property (Limited Assurance)
  • Data Protection Act - Information Asset Ownership (No Assurance)
  • Mobile Data Project (Limited Assurance)
  • Sustainable IT - Replacement Planning (Limited Assurance)
  • Follow Up Audit

Circulated Detailed Reports:

  • Corporate Governance (Substantial Assurance)
  • Core Financial Systems: Fixed Assets, General Ledger and Budgetary Control (Substantial Assurance)
  • NATO Financing (Reasonable Assurance)
  • Risk management (Substantial Assurance)
  • Firearms, Shotgun and Explosives Licensing (Substantial Assurance)
  • Payroll (Substantial Assurance)
  • Duty Resource Management (Reasonable Assurance)
  • Project Management: Staying Ahead (Substantial Assurance)
  • Joint Scientific Investigation Unit (Substantial Assurance)
  • Freedom of Information Act (Reasonable Assurance)

4. Minutes and Actions from the meeting on the 11th March 2015

For Approval:

5. Internal Audit Strategy 2015/16

To Recommend Approval:

6. Draft Annual Governance Statements

For Consideration:

7. Wales Audit Office Update Report

8. Outstanding Audit Inspection Recommendations  Appendix 1 2 

9. Key Performance Indicators  Appendix 1 2 3 4 5

10. Treasury Management Strategy Year End Report

11. Finance Presentation

  • Year End Outturn/Medium Term Financial Plan
  • Draft Accounts

12. OPCC Gifts and Hospitality/Business Interests Report  Appendix 1.1 1.2 1.3 2

13. Force Gifts and Hospitality Report  Appendix 1 2

14. Force Business Interests Report  Appendix 1

15. Draft JAC Annual Report  Appendix 1 2

16. The information contained in the report(s) below has been subjected to the requirements of the Freedom of Information Act 2000, Data Protection Act 1998 and the Office of the Police and Crime Commissioner for Gwent's public interest test and is deemed to be exempt from publication under section 1,2 and 7.

17. To monitor the Joint Strategic Risk Register

18. Any Relevant Reports from other Organisations that should be brought to
      the Attention of the Joint Audit Committee

  • National Audit Office Financial sustainability of police forces in England and Wales

19. Any Other Business

  • Wales Audit Office Review of the Shared Resource Service
  • Frequency and Procedure of Policy Reviews

20. To Identify Any Risks Arising from this Meeting.


Minutes of the Joint Audit Committee, 10th June 2015